Due to the large number of returning vendors, we only have 10 indoor spaces remaining as of 5/22/23. Our outdoor marketplace spaces are filling quickly as well. This venue will have overnight security on site!
Fees
Vendor Fees
Indoors
Main Auditorium Wall 8'x10' - $170
Main Auditorium Middle Section & Stage 8'x10' - $150 (Stage FULL)
Side Room 8'x10' - $125
Side Room Customized Size - contact for pricing
Outdoors 10'x10' - $100 (each additional space $50)
Outdoors Customized Size - contact for pricing
Vendors may rent multiple spaces. Indoor Side Rooms & Outdoors can be more customized for vendors needing a little more than the standard 8'x10' (indoor) or 10'x10' (outdoor) space.
ALL SPACES IN THE MAIN AUDITORIUM ARE 8'X10'. Vendors needing more space in the Main Auditorium will need to rent in 8'x10' increments.
Food Truck Vendor - $125
Food Truck Vendors must be on the approved list with the City of Kingsport. If interested in Food Truck Vendor space, please select "Food Truck" on our vendor application and provide a description of your menu in the "List specific items you wish to bring and a description of your business" space provided.
Optional Equipment
Indoor Vendors may rent tables ($10) and chairs ($5) from the venue.
Tables are 8' long and 2.5' wide. Take this measurement into consideration when renting tables. Two tables of this size in an 8'x10' space will be tight!
Electricity is available for $25.
Please specify at the time of application if you need tables, chairs and/or electricity.
Vendor Application & Payment Schedule
May 22, 2023: MCA&F will begin accepting new vendor applications for the
Model City Marketplace Fall & Holiday Show
June 30, 2023: No refunds after this date
MCA&F will review Model City Marketplace applications as they are received and notify applicants of availability. Approved applicants will receive email notification and a PayPal invoice. Invoices will be due within 7 days. Vendor booths are not secured until payment is received. Any application received & approved after June 30, 2023 will need to be secured with payment within 24 hours of invoice.
Once a vendor category is full, applicants in the same category will be placed on a waiting list. In the event a previously invoiced applicant does not pay their fee, we will move to the waiting list.
MCA&F will not issue any refunds for the Model City Marketplace Fall & Holiday Show after June 30, 2023. ONLY in the event the Fall & Holiday Show has to be rescheduled, vendors may apply their rental fee to a new date, a future date or request a refund in the amount of 70% of their rental amount. No refunds will be given in any amount if a vendor cancels for ANY REASON unless they do so prior to June 30, 2023. MCA&F is unable to issue full refunds due to the necessary funds required for planning the event.
Vendor Load-In/Out & Show Schedule
Vendor Load-In
Thursday, September 14, 2023 - 10AM-7PM - Indoor Vendors
Outdoor Vendors may set up Thursday evening, but please note that security WILL NOT be provided until Friday evening.
Friday, September 15, 2023 - 7AM-9AM - Outdoor Vendors / Food Trucks
Show Schedule
Friday, September 15, 2023
9AM - 6PM
Saturday, September 16, 2023
9AM - 4PM
Vendors will have access to their booths 1 hour prior to opening.
Vendor Load-Out
Saturday, September 16, 2023
4:15PM - 8PM
*Vendors are not permitted to begin packing up until all shoppers have exited the building.
... & More
Each Vendor is responsible for the following:
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Display equipment (small tables, clothing racks, jewelry display, easels, etc.) If tables and chairs are needed, please specify on application.
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All financial transactions, including applicable TN sales tax. It is the vendor’s responsibility to register with the TN Department of Revenue to determine if you are required to remit sales tax. The sales tax return is due by the 20th day of the month following the event.
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The ability to process transactions either via cash, check, or credit card.
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Staffing your booth for all hours the event is open to the public.
Prohibited Items:
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Guns
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Alcoholic beverages
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Smoking/Vaping
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Items for sale that contain inappropriate images &/or words. Keep booths family-friendly. If you have a question, ask before you display!
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Propane Gas, spray paint or hazardous materials
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Open flames or equipment that produces fumes
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Loud noises
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Animals (service animals only)
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Food, bottled water or canned drinks to sell unless a pre-approved vendor with specialty food items. (Vendors may bring their own lunch or snacks for personal consumption.)
Extra Notes:
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Vendors will have the option to reserve a Porter for Load-In/Out assistance. Information will be sent to vendors closer to the event to make arrangements.
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Overnight security will be provided outdoors for Friday.
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This event will be promoted thru social media, radio, tv, signs, and flyers at area businesses. All vendors who provide detailed information and photos will be highlighted on our social media outlets.
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Vendors must set up within their allotted space unless additional space has been rented. Main walkways MUST remain clear at all times.
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Please keep your rented area clear of trash. Trash bins will be located throughout the marketplace.
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Consider having bags &/or tags to mark items “PAID”.
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Public restrooms will be available inside the Civic Auditorium.
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Adequate parking is available on either side of the Civic Auditorium & in the grassy lot to the left.
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Vendors may leave trailers on-site for the duration of the event. Trailers must be parked in the small back parking lot. MCA&F is not responsible for vehicles/trailers left at the venue.
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Food Trucks will be on site.
We recommend the following hotels to Vendors who may need accommodations during our event:
Quality Inn
3004 Bays Meadow Place
Kingsport, TN
423-230-0534
Holiday Inn Express
1217 Stewball Circle
Kingsport, TN
423-723-2300
Hampton Inn
2000 Enterprise Place
Kingsport, TN
423-247-3888