Vendor Fees, Important Dates & More

Fees

Vendor Fees

10'x10' - $200 / 10'x10' Corner - $225

8'x10' - $160 / 8'x10' Corner - $175

Limited Food Truck Vendor space available - $125. 

Food Truck Vendors must be on the approved list with the City of Kingsport.  If interested in Food Truck Vendor space, please select "Food Truck" on our vendor application and provide a description of your menu in the "List specific items you wish to bring and a description of your business" space provided. 

 

Optional Equipment

Indoor Vendors may rent tables ($10) and chairs ($5) from the venue.

Tables are 8' long.  Booth spaces can accommodate up to two (2) of these tables along opposite sides.

Electricity is available for $35.

Please specify at the time of application if you need tables, chairs and/or electricity. 

Vendor Application & Payment Schedule

November 7, 2022:  MCA&F will begin accepting applications

January 31, 2023:  No refunds after this date

 

MCA&F will review applications as they are received and notify applicants of availability.  Vendors will receive invoices as they are approved.  Half of the invoice will be due within 24 hours of receipt.  This will serve as a non-refundable deposit.  Vendor booths are not secured until deposit is received.  Balance of invoice will be due by January 31, 2023.

 

Once a vendor category is full, applicants in the same category will be placed on a waiting list.  In the event a previously invoiced applicant does not pay their fee, we will move to the waiting list.

 

Model City Antique & Flea will not issue any refunds after January 31, 2023.  ONLY in the event the Spring Show has to be rescheduled, vendors may apply their rental fee to a new date, a future date or request a refund in the amount of 70% of their refundable rental amount.  No refunds will be given in any amount if a vendor cancels for ANY REASON unless they do so prior to January 31, 2023.  Model City Antique & Flea is unable to issue full refunds due to the necessary funds required for planning the event.


 

Vendor Load-In/Out & Show Schedule

Vendor Load-In

​Thursday, April 13, 2023 - 11:00AM - 7:30PM - Indoor Vendors

Friday, April 14, 2023 - 8AM - 10AM - Outdoor Food Vendors/Trucks

Show Schedule

Friday, April 14, 2023

10AM - 5PM

Saturday, April 15, 2023

10AM - 5PM

Sunday, April 16, 2023

11AM - 4PM

Vendors will have access to their booths 1 hour prior to opening.

Vendor Load-Out

Sunday, April 16, 2023

4:15PM - 8PM

*Vendors are not permitted to begin packing up until Sunday at 4:15PM to allow shoppers time to finish up and exit the building.

... & More

 

Each Vendor is responsible for the following:

  • Display equipment (small tables, clothing racks, jewelry display, easels, etc.)  If tables and chairs are needed, please specify on application. 

  • All financial transactions, including applicable TN sales tax.  It is the vendor’s responsibility to register with the TN Department of Revenue to determine if you are required to remit sales tax.  The sales tax return is due by the 20th day of the month following the event.  

  • The ability to process transactions either via cash, check, credit card.

  • Staffing your booth for all hours the event is open to the public.

 

Prohibited Items:

  • Guns

  • Alcoholic beverages

  • Smoking/Vaping

  • Propane Gas, spray paint or hazardous materials

  • Open flames or equipment that produces fumes

  • Loud noises

  • Animals (service animals only)

  • Food, bottled water or canned drinks to sell unless a pre-approved vendor with specialty food items.  (Vendors may bring their own lunch or snacks for personal consumption.) 

Extra Notes:

  • Vendors will have the option to reserve a Porter for Load-In/Out assistance.  Information will be sent to vendors closer to the event to make arrangements.  

  • This event will be promoted thru social media, radio, tv, signs and flyers at area businesses.  All vendors who provide detailed information and photos will be highlighted on our social media outlets.

  • Vendors must set up within their allotted space unless additional space has been rented.  Main walkways MUST remain clear at all times. 

  • Please keep your rented area clear of trash.  Trash bins will be located throughout the marketplace. ​ 

  • Consider having bags &/or tags to mark items “PAID”.

  • Public restrooms will be available inside convention center.

  • Adequate parking is available at the convention center.

  • Vendors may leave trailers on-site for the duration of the event.  Trailers must be parked in the lowest lot along MeadowView Parkway.  MCA&F  is not responsible for vehicles/trailers left at the venue. 

  • Food Trucks will be on site.

We recommend the following hotels to Vendors who may need accommodations during our event:

MeadowView Marriott

1901 MeadowView Parkway

Kingsport, TN

423-578-6600

Fairfield by Marriott

2485 S Wilcox Dr

Kingsport, TN

423-349-8722

 

Holiday Inn Express

1217 Stewball Circle

Kingsport, TN 

423-723-2300

 

Hampton Inn

2000 Enterprise Place

Kingsport, TN

423-247-3888