Vendor Fees, Important Dates & More

VENDOR APPLICATIONS ARE NOW CLOSED!

Fees

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Vendor Fees

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Main Auditorium $125 / Stage $115 / Side Room $115 / Outdoor Space $100

Indoor Vendor Spaces are 8'x10'.  Outdoor Vendor Spaces are 10'x10'.

Indoor spaces will have one 8’ table and one chair provided.

Stage is located in Main Auditorium and accessible by a short staircase.

Outdoor Vendors must supply their own tables, chairs and tents.

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Limited Food Truck Vendor space available - $100.  Food Truck Vendors must be on the approved list with the City of Kingsport.  If interested in Food Truck Vendor space, please select "Outdoor Space" on our vendor application and provide a description of your menu in the "Tell us about your business" space provided. 

Multiple Spaces

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Four (4) Spaces may be rented at a discounted rate of $400.  This would be ideal for antique stores and other vendor style business who wish to promote their brick & mortar store together. 

The following rooms are also available for a group rate

West Room (8-9 vendors) - $800 *

East Room (6-7 vendors) - $600

Conference Room (5-6 vendors) - $500

Fun Fest Room (3 vendors) - $300

Club Room (3 vendors) - $300

History Room (2-3 vendors) - $200 *

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*vendor spaces in these rooms will have a Friday morning set-up

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Optional Equipment

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Indoor Vendors may rent tables/chairs if any are needed in additional to the one set provided with the booth rental.  One 8’ table and one chair is $5.00. 

Please specify at time of application if you need additional items.

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Vendor Application & Payment Schedule
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May 1st:  Model City Antique & Flea will begin accepting applications

June 15th:  Deadline for applications*

We are still accepting applications for OUTDOOR SPACE. 

All other applications will be placed on waiting list.

June 30th:  Vendors notified of acceptance

July 31st:  Vendor payment deadline **

August 1st:  Vendors on waiting list will be notified of availability

*Applications received after this date will be placed on the waiting list.

Vendors should indicate on their application a first and second choice for placement.  All Vendors will be notified at the same time of their acceptance.  Vendors will be placed in spaces as payments are received.     

**After July 31, 2020, any previously accepted vendor who has not paid will have their space filled with a vendor on the waiting list.

Model City Antique & Flea will not issue any refunds after August 30, 2020.  In the event the Fall & Holiday Market has to be rescheduled, vendors may apply their rental fee to a new date, a future date or request a refund in the amount of 70% of their rental amount.  Model City Antique & Flea is unable to issue full refunds due to the necessary funds required for planning the event.

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Vendor Set-Up & Sale Schedule

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Thursday, October 29, 2020 – 7PM - 10 PM (Vendor Set Up)

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Friday, October 30, 2020 - 7AM - 9:30AM (Vendor Set up)

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Friday, October 30, 2020 – 10 AM - 7 PM (Sale open to public)

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Saturday, October 31, 2020 – 9 AM - 4 PM (Sale open to public)

Saturday, October 31, 2020 - 4:05 PM - 6PM (Vendor Clean Up)

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... & More

Each Vendor is responsible for the following:

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• Display equipment (small tables, clothing racks, jewelry display, easels, etc.  If tables and chairs are needed in addition to the one (1) provided, please specify on application. 

• NO PERSONAL TABLES 8' OR LONGER - these must be rented from the venue.

• All financial transactions, including applicable TN sales tax.  You must have the ability to process transactions either via cash, check, credit card.

• Staffing your booth for all hours the event is open to the public.

Prohibited Items:

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• Guns

• Alcoholic beverages

• Smoking/Vaping

• Propane Gas, spray paint or hazardous materials

• Open flames or equipment that produces fumes

• Loud noises

• Animals (service animals only)

• Food, bottled water or canned drinks to sell unless a pre-approved vendor with specialty food items.  (Vendors may bring their own lunch or snacks for personal consumption.) 

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Extra Notes:

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• Vendors who have large/heavy items may pull into the loading dock on the side of the Civic Auditorium to unload their merchandise.  Vehicles MUST be moved to parking lot immediately after unloading.  Vendors wishing to use the loading dock should let MCA&F staff know so that we can accommodate everyone in a timely and fair manner.  

• This event will be promoted thru social media, radio, tv, signs and flyers at area businesses.  All vendors who provide detailed information and photos will be highlighted on our social media outlets.

• Vendors must set up within their 8’x10’ (outdoors 10'x10') allotted space unless additional space has been rented.  Main walkways MUST remain clear at all times. 

• Please keep your rented area clear of trash.  Trash bins will be located in various locations throughout the marketplace. ​ 

• Consider having bags &/or tags to mark items “PAID”.

• Public restrooms will be available inside the Civic Auditorium.

• Parking lots available on either side of Civic Auditorium.

• Food Trucks will be on site.

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We recommend the following hotels to Vendors who may need accommodations during our event:

MeadowView Conference Resort & Convention Center

1901 MeadowView Parkway, Kingsport, TN

423-578-6600

Hampton Inn

2000 Enterprise Place, Kingsport, TN

423-247-3888

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