Vendor Fees, Important Dates & More

Fees

Vendor Fees

​Main Auditorium $150 / Side Room $135 / Outdoor Space $120

Indoor Vendor Spaces are 8'x10'.  Outdoor Vendor Spaces are 10'x10'.

Limited Food Truck Vendor space available - $120. 

Food Truck Vendors must be on the approved list with the City of Kingsport.  If interested in Food Truck Vendor space, please select "Food Truck" on our vendor application and provide a description of your menu in the "Tell us about your business" space provided. 

 

Multiple & Customized Spaces

Vendors who rent three (3) or more spaces will receive a $50 discount.

Our Side Rooms allow the option for customized spaces.  Vendors may contact MCA&F for more information and pricing.

 

Optional Equipment

Indoor Vendors may rent tables ($10) and chairs ($5) from the venue.

Indoor single booth spaces can accommodate up to two (2) 8' tables.

 

Please specify at the time of application if you need tables and/or chairs. 

Spaces with electricity are limited.

Outdoor Vendor Information

Vendors setting up outdoors must provide their own tables, chairs & tents.  These items cannot be rented from the venue.  Vendors who wish to extend their display beyond 10’x10’ will need to rent 2 spaces. 

There will be NO overnight security provided for this event.

Vendor Application & Payment Schedule

May 15, 2021:  MCA&F will begin accepting applications

August 15, 2021:  No refunds after this date

 

Vendors should indicate on their application a first and second choice for placement.  Due to the number of returning vendors, MCA&F will review applications as they are received.  Approved vendors will receive an invoice which will be due within 30 days or prior to August 15, whichever comes first.  Vendor booths are not secured until payment is received.  Once a room is filled, vendors will receive their second choice booth placement if it is still available. 

 

Once a vendor category is full, applicants in the same category will be placed on a waiting list.  In the event a previously invoiced applicant does not pay their fee, we will move to the waiting list.

 

Model City Antique & Flea will not issue any refunds after August 15, 2021.  ONLY in the event the Fall & Holiday Market has to be rescheduled, vendors may apply their rental fee to a new date, a future date or request a refund in the amount of 70% of their rental amount.  No refunds will be given in any amount if a vendor cancels for any reason unless they do so prior to August 15, 2021.  Model City Antique & Flea is unable to issue full refunds due to the necessary funds required for planning the event.


 

Vendor Set-Up & Sale Schedule

​Thursday, October 21, 2021 - 1PM - 7:30PM (Vendor Set Up)

Friday, October 22, 2021 - 7:30AM - 10AM (Outdoor Vendor Set Up)

Friday, October 22, 2021 - 9AM-10AM (Indoor Vendor Set Up)

Friday, October 22, 2021 - 10AM - 5PM (Sale open to public)

Saturday, October 23, 2021 - 10AM - 5PM (Sale open to public)

Sunday, October 24, 2021 - Noon - 4PM (Sale open to public)

Sunday, October 24, 2021 - 4:15PM - 7PM (Vendor Clean Up) *

*Vendors are not permitted to begin packing up until Sunday at 4:15PM to allow shoppers time to finish up and exit the building.

... & More

 

Each Vendor is responsible for the following:

  • Display equipment (small tables, clothing racks, jewelry display, easels, etc.)  If tables and chairs are needed, please specify on application. 

  • NO PERSONAL TABLES 8' OR LONGER - these must be rented from the venue.

  • All financial transactions, including applicable TN sales tax.  It is the vendor’s responsibility to register with the TN Department of Revenue to determine if you are required to remit sales tax.  The sales tax return is due by the 20th day of the month following the event.  

  • The ability to process transactions either via cash, check, credit card.

  • Staffing your booth for all hours the event is open to the public.

 

Prohibited Items:

  • Guns

  • Alcoholic beverages

  • Smoking/Vaping

  • Propane Gas, spray paint or hazardous materials

  • Open flames or equipment that produces fumes

  • Loud noises

  • Animals (service animals only)

  • Food, bottled water or canned drinks to sell unless a pre-approved vendor with specialty food items.  (Vendors may bring their own lunch or snacks for personal consumption.) 

Extra Notes:

  • Vendors who have large/heavy items may pull into the loading dock on the side of the Civic Auditorium to unload their merchandise.  Vehicles MUST be moved to parking lot immediately after unloading.  Vendors wishing to use the loading dock should let MCA&F staff know so that we can accommodate everyone in a timely and fair manner.  

  • This event will be promoted thru social media, radio, tv, signs and flyers at area businesses.  All vendors who provide detailed information and photos will be highlighted on our social media outlets.

  • Vendors must set up within their 8’x10’ (outdoors 10'x10') allotted space unless additional space has been rented.  Main walkways MUST remain clear at all times. 

  • Please keep your rented area clear of trash.  Trash bins will be located throughout the marketplace. ​ 

  • Consider having bags &/or tags to mark items “PAID”.

  • Public restrooms will be available inside the Civic Auditorium.

  • Parking lots available on either side of Civic Auditorium.

  • Food Trucks will be on site.

We recommend the following hotels to Vendors who may need accommodations during our event:

 

MeadowView Conference Resort & Convention Center

1901 MeadowView Parkway, Kingsport, TN

423-578-6600

 

Hampton Inn

2000 Enterprise Place, Kingsport, TN

423-247-3888