Vendor Fees, Important Dates & More

Fees
Application
Schedule
Additional Information

Fees

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​Vendor Fees

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​Main Auditorium $150 / Side Room $135 / Outdoor Space $120

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Indoor Vendor Spaces are 8'x10' and will have one 8' table & chair provided.

  

Outdoor Vendor Spaces are 10'x10'.  Tables, chairs & tents not provided.

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​Limited Food Truck Vendor space available - $120. 

Food Truck Vendors must be on the approved list with the City of Kingsport.  If interested in Food Truck Vendor space, please select "Outdoor Space" on our vendor application and provide a description of your menu in the "Tell us about your business" space provided. 

 

Multiple Spaces

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Vendors who rent three (3) or more spaces will pay $100 per space after paying full rental price for the first two (2). 

 

The following rooms may be rented in their entirety:

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 West Room  (36’ x 41’4”) - $600

East Room  (41’4” x 34’10”) - $600

Conference Room  (39’5” x 24’) - $600

Fun Fest Room  (35’7” x 17’7”) - $350

Room 3 & 4 (35’5” x 17’7”) - $350

History Room (36’ x 15’10”) - $250

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Optional Equipment

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Indoor single booth spaces can accommodate up to two (2) 8' tables.  Vendors may rent a table/chair set in addition to the one provided by adding $10 to their rental fee.

 

Please specify at time of application if you need additional items.

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Spaces with electricity are limited.

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Vendor Application & Payment Schedule

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November 15, 2020:  MCA&F will begin accepting applications

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January 15, 2021:  Deadline for applications*

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February 1, 2021:  Vendors notified of acceptance

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February 28, 2021:  Vendor payment deadline **

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March 1, 2021:  Vendors on waiting list will be notified of availability

 

*Applications received after this date will be placed on the waiting list.

 

Vendors should indicate on their application a first and second choice for placement.  All Vendors will be notified at the same time of their acceptance.  Vendors will be placed in spaces as payments are received.  Vendor booths are not secured until payment is received.  Once a room is filled, vendors will receive their second choice booth placement if it is available. 

 

**After February 28, 2021, any previously accepted vendor who has not paid will have their invoice cancelled and their space will be filled with a vendor on the waiting list.

 

Model City Antique & Flea will not issue any refunds after February 28, 2021.  ONLY in the event the Spring Market has to be rescheduled, vendors may apply their rental fee to a new date, a future date or request a refund in the amount of 70% of their rental amount.  No refunds will be given in any amount if a vendor cancels for any reason unless they do so prior to February 28, 2021.  Model City Antique & Flea is unable to issue full refunds due to the necessary funds required for planning the event.

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Vendor Set-Up & Sale Schedule

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​Thursday, April 22, 2021 - Noon - 8PM (Vendor Set Up)

Friday, April 23, 2021 - 9AM - 10AM (Vendor Set Up)

Friday, April 23, 2021 - 10AM - 5PM (Sale open to public)

Saturday, April 24, 2021 - 10AM - 5PM (Sale open to public)

Sunday, April 25, 2021 - 11AM - Noon (Vendor Shopping Event)

Sunday, April 25, 2021 - Noon - 4PM (Sale open to public)

Sunday, April 25, 2021 - 4:05PM - 7PM (Vendor Clean Up) *

*Vendors are not permitted to begin packing up until Market closes at 4PM.

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... & More

 

Each Vendor is responsible for the following:

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  • Display equipment (small tables, clothing racks, jewelry display, easels, etc.  If tables and chairs are needed in addition to the one (1) provided, please specify on application. 

  • NO PERSONAL TABLES 8' OR LONGER - these must be rented from the venue.

  • All financial transactions, including applicable TN sales tax.  You must have the ability to process transactions either via cash, check, credit card.

  • Staffing your booth for all hours the event is open to the public.

 

Prohibited Items:

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  • Guns

  • Alcoholic beverages

  • Smoking/Vaping

  • Propane Gas, spray paint or hazardous materials

  • Open flames or equipment that produces fumes

  • Loud noises

  • Animals (service animals only)

  • Food, bottled water or canned drinks to sell unless a pre-approved vendor with specialty food items.  (Vendors may bring their own lunch or snacks for personal consumption.) 

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Extra Notes:

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  • Vendors who have large/heavy items may pull into the loading dock on the side of the Civic Auditorium to unload their merchandise.  Vehicles MUST be moved to parking lot immediately after unloading.  Vendors wishing to use the loading dock should let MCA&F staff know so that we can accommodate everyone in a timely and fair manner.  

  • This event will be promoted thru social media, radio, tv, signs and flyers at area businesses.  All vendors who provide detailed information and photos will be highlighted on our social media outlets.

  • Vendors must set up within their 8’x10’ (outdoors 10'x10') allotted space unless additional space has been rented.  Main walkways MUST remain clear at all times. 

  • Please keep your rented area clear of trash.  Trash bins will be located in various locations throughout the marketplace. ​ 

  • Consider having bags &/or tags to mark items “PAID”.

  • Public restrooms will be available inside the Civic Auditorium.

  • Parking lots available on either side of Civic Auditorium.

  • Food Trucks will be on site.

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We recommend the following hotels to Vendors who may need accommodations during our event:

 

MeadowView Conference Resort & Convention Center

1901 MeadowView Parkway, Kingsport, TN

423-578-6600

 

Hampton Inn

2000 Enterprise Place, Kingsport, TN

423-247-3888