Vendor Fees, Important Dates & More

Fees

Vendor Fees

​Indoor Vendor Spaces

Main Auditorium 8'x10' - $150

Main Auditorium 10'x10' - $187.50 (limited, non-wall)

Main Auditorium Stage 10'x10' - $140 (3 available)

Main Auditorium Stage 10'x30' (entire stage) - $370

Front Side Rooms:  Conference, FunFest, Room 3&4 & History  8'x10' - $130

Back Side Rooms:  East & West 8'x10' - $115 

 

Outdoor Vendor Spaces

10'x10' - $90

10'x20' - $135

10'x30' - $180

10'x40' - $225

Limited Food Truck Vendor space available - $125. 

Food Truck Vendors must be on the approved list with the City of Kingsport.  If interested in Food Truck Vendor space, please select "Food Truck" on our vendor application and provide a description of your menu in the "Tell us about your business" space provided. 

 

Multiple & Customized Spaces

Vendors who rent three (3) or more indoor spaces will receive a

$50 discount.

Our Side Rooms allow the option for customized spaces.  Vendors may contact MCA&F for more information and pricing.

 

Optional Equipment

Indoor Vendors may rent tables ($10) and chairs ($5) from the venue.

Tables are 8' long x 2.5' wide.  Indoor 8'x10' booth spaces can accommodate up to two (2) of these tables along opposite sides.

Please specify at the time of application if you need tables and/or chairs. 

Spaces with electricity are limited.

Outdoor Vendor Information

Vendors setting up outdoors must provide their own tables, chairs & tents.  These items cannot be rented from the venue, but are available locally through Action Rental.

Overnight security is provided Friday & Saturday night.

Vendor Application & Payment Schedule

May 1, 2022:  MCA&F will begin accepting applications

August 1, 2022:  No refunds after this date

 

Vendors should indicate on their application a first and second choice for placement.  DO NOT put the same location as both choices.  MCA&F will review applications as they are received and notify applicants of availability.  Vendors will receive invoices as they are approved.  Invoices will be due within 30 days of receipt.  Vendor booths are not secured until payment is received.  Once a room is filled, vendors will receive their second choice booth placement if it is still available. 

 

Once a vendor category is full, applicants in the same category will be placed on a waiting list.  In the event a previously invoiced applicant does not pay their fee, we will move to the waiting list.

 

Model City Antique & Flea will not issue any refunds after August 1, 2022.  ONLY in the event the Fall & Holiday Market has to be rescheduled, vendors may apply their rental fee to a new date, a future date or request a refund in the amount of 70% of their rental amount.  No refunds will be given in any amount if a vendor cancels for ANY REASON unless they do so prior to August 1, 2022.  Model City Antique & Flea is unable to issue full refunds due to the necessary funds required for planning the event.


 

Vendor Set-Up & Sale Schedule

​Thursday, October 13, 2022 - Noon - 7:30PM (Vendor Set Up)

Friday, October 14, 2022 - 7AM - 9AM (Outdoor Vendor Set Up)

 

Friday, October 14, 2022

9AM (Early Bird Shopping) 10AM - 5PM (Market open to public)

Saturday, October 15, 2022

9AM (Early Bird Shopping) 10AM - 5PM (Market open to public)

Sunday, October 16, 2022

11AM - 4PM (Market open to public)

 

Sunday, October 16, 2022

4:15PM - 7PM (Vendor Clean Up) *

*Vendors are not permitted to begin packing up until Sunday at 4:15PM to allow shoppers time to finish up and exit the building.

... & More

 

Each Vendor is responsible for the following:

  • Display equipment (small tables, clothing racks, jewelry display, easels, etc.)  If tables and chairs are needed, please specify on application. 

  • NO PERSONAL TABLES 8' OR LONGER - these must be rented from the venue.

  • All financial transactions, including applicable TN sales tax.  It is the vendor’s responsibility to register with the TN Department of Revenue to determine if you are required to remit sales tax.  The sales tax return is due by the 20th day of the month following the event.  

  • The ability to process transactions either via cash, check, credit card.

  • Staffing your booth for all hours the event is open to the public.

 

Prohibited Items:

  • Guns

  • Alcoholic beverages

  • Smoking/Vaping

  • Propane Gas, spray paint or hazardous materials

  • Open flames or equipment that produces fumes

  • Loud noises

  • Animals (service animals only)

  • Food, bottled water or canned drinks to sell unless a pre-approved vendor with specialty food items.  (Vendors may bring their own lunch or snacks for personal consumption.) 

Extra Notes:

  • Vendors who have large/heavy items may pull into the loading dock on the side of the Civic Auditorium to unload their merchandise.  Vehicles MUST be moved to parking lot immediately after unloading.  Vendors wishing to use the loading dock should let MCA&F staff know so that we can accommodate everyone in a timely and fair manner.  

  • This event will be promoted thru social media, radio, tv, signs and flyers at area businesses.  All vendors who provide detailed information and photos will be highlighted on our social media outlets.

  • Vendors must set up within their allotted space unless additional space has been rented.  Main walkways MUST remain clear at all times. 

  • Please keep your rented area clear of trash.  Trash bins will be located throughout the marketplace. ​ 

  • Consider having bags &/or tags to mark items “PAID”.

  • Public restrooms will be available inside the Civic Auditorium.

  • Parking lots available on either side of Civic Auditorium.

  • Food Trucks will be on site.

We recommend the following hotels to Vendors who may need accommodations during our event:

 

Holiday Inn Express

1217 Stewball Circle

Kingsport, TN 

423-723-2300

 

Hampton Inn

2000 Enterprise Place

Kingsport, TN

423-247-3888